CQC-ready care notes — for every carer

Say it once.
Voca does the rest.

Voca is one tool with one purpose: helping every carer produce structured, CQC-aligned notes from their own words — in seconds. Whatever care management system you use, Voca makes care notes better.

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Voca ● LIVE

Margaret Jones

Visit started · 09:14am

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Recording

Speak naturally — Voca will structure it

AI-structured note

Personal care

Full wash assisted, hair combed. Client in good spirits.

Medication

Amlodipine 5mg administered as prescribed. No concerns.

Nutrition

Care note

eMAR

Concern

✅ Note filed in Careberry

⚡ Structured in 4 seconds

Flexibility built in

Document your way.
Voca adapts.

Every carer works differently. Voca meets you where you are — whether you speak, type, or switch between both mid-visit.

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Speak freely

Just describe the visit in plain language. Voca transcribes, structures, and maps your words to CQC-aligned care fields — automatically. No forms to fill. No fields to remember.

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Type when you prefer

Not every moment suits speaking aloud. Switch to text input without breaking your flow — the same intelligent structuring applies.

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Any language

Document in your first language. Voca structures and translates so notes are always in the correct format for your care management system.

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Attach photos

Add photo evidence to any visit note — wound care, skin integrity, environment. Captured in context, filed with the note, and never left as a loose file.

Language inclusivity

A quarter of your care team may not be writing in their first language.

Around 1 in 4 care workers in England has a non-British nationality — and many more were born in the UK to families where English isn't the home language. Yet every one of them is expected to produce fluent, professional care records in English, under time pressure, at the end of a long shift.

Voca removes that barrier entirely. Carers speak in their own language. Voca structures and translates automatically — producing notes that are indistinguishable from those written by a native English speaker. Same quality of care. Better quality of record.

1 in 4

care workers have a non-British nationality

105,000

international workers joined the sector in 2023/24 alone

Any

language supported — notes always output in English

Source: Skills for Care — The state of the adult social care sector and workforce in England 2024

How it works for ESL carers

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Speak in any language

The carer describes the visit naturally — in Polish, Romanian, Yoruba, Tagalog, or any other language.

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Voca structures and translates

The note is structured into CQC-aligned fields and translated into professional English — automatically.

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Review in their own language

The carer reads back the note in their language before approving — so they're confident in what they're signing off.

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Filed in English — every time

The approved note enters the care record in flawless English — consistent, professional, compliant.

CQC-ready documentation

Every visit. Every carer.
Inspection-ready notes.

CQC inspectors expect evidence of safe, effective, caring, responsive, and well-led practice — in every note, from every carer. Voca makes that standard achievable without adding admin burden. Audits can happen at any time. Voca means you're always ready.

Read the FAQ →

AI-structured visit note — Margaret Jones

Personal care

Full wash assisted. Hair combed and styled. Client cooperative and in good spirits throughout.

Medication

Amlodipine 5mg administered as prescribed. Ramipril 2.5mg — client declined. Documented.

Nutrition

Breakfast prepared — porridge with honey. Fluid intake low today; approx. 200ml by 10am.

⚑ Concern

Client mentioned left knee pain when standing. Not previously documented — flagged for coordinator review.

Care organisations

Raise the bar on
compliance, together.

Voca works alongside Nourish, Careberry, LogMyCare, or pen and paper. It doesn't replace your systems — it fills the gap they leave: structured, CQC-aligned notes from every carer, every visit.

Careberry Nourish LogMyCare Plain text export CQC-aligned domains

Talk to us →

Approval workflow

Your organisation sets the rules. Voca enforces them.

Choose one approval model for your team — Voca makes it the only option available to carers.

Option A

Every note approved
before leaving the visit.

The carer must review and approve their note while still on-site. Nothing is missed, misremembered, or left for later. Best for higher-dependency visits or tighter compliance requirements.

Option B

Record now.
Review and file at end of shift.

Voca captures and structures every note in real time. Carers approve the full shift's notes in one sitting — reading back professionally structured records, not trying to reconstruct visits from memory.

Set once by your admin. Carers always know which mode is active — no ambiguity.

Feature comparison

One tool. One job.
Done right.

Voca isn't a care management platform. It's a focused documentation tool that sits alongside whatever you already use — from Nourish to a clipboard. One thing, done exceptionally well.

Feature	Voca ✦ Recommended	Generic voice notes	Manual care records
Documentation
Voice-to-text transcription	✓ Real-time, multilingual	✓ Basic	–
AI-structured care fields	✓ Auto-categorised	–	–
eMAR medication logging	✓ With refusal tracking	–	Partial
Concern flagging (AI)	✓ Auto-detected	–	Manual only
Text input mode (no voice)	✓ Full support	✓	✓
Compliance & audit
CQC domain alignment	✓ Safe, Effective, Caring…	–	Manual mapping
Carer review before filing	✓ Built-in approval flow	–	✓
AI disclosure on every note	✓ Automatic	–	N/A
PDF visit record export	✓	–	Depends on system
Integration & workflow
Careberry / Nourish / LogMyCare export	✓ JSON + plain text	–	–
Shift-level batch management	✓ Review all notes at once	–	–
Multi-client session tracking	✓	–	Manual
Works offline / no app install	✓ PWA, no download needed	App required	✓
Accessibility
Multilingual documentation	✓ Document in any language	Transcription only	–
Consent screen in carer's language	✓ AI-translated review	–	–
Walkthrough & in-app help	✓ Multilingual guide	Varies	–

Get in touch

Talk to the Voca team

Whether you're a care provider, a commissioner, or just curious — we'd love to hear from you. We typically reply within one working day.

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Email us directly

adam@zoothe.co

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Made by

Zoothe · voca.zoothe.co

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Response time

Within 1 working day

Send an enquiry

Tell us a bit about your organisation and what you're looking for.

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Message sent!

Thanks for reaching out. Adam will be in touch within one working day.

Say it once.Voca does the rest.

Document your way.Voca adapts.